Facilities Assistant | Omron, Россия

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Facilities Assistant

To provide efficient and effective facilities and business support services within the Finance & Accounting & Facilities Department to achieve, maintain and continually improve excellent services to both internal and external customers with regards to Equipment and Facilities support services.

Key Responsibilities

Mobile phone Equipment

  • Arrange for and supply of mobile phones for employees as per the Company Mobile Phone Policy.
  • Maintain accurate records of all mobile phone usage and escalation in case of irregular or excessive use.
  • Report on lost, stolen or faulty mobile phones.
  • Ensure mobile phones are returned when phones are up-graded or when employee leave the company.
  • Check all mobile phone costs against contracts and budgets.
  • Consistently monitor quality, costs and service of existing provider and regularly compare with other providers to ensure competitive quality, service and pricing. Initiate and propose cost saving initiatives.

Fixed Lines

  • Check all costs against budget and contracts.

Other equipment 

  • Arrange for any equipment such as laptops , printers  for employees as per Company policy.

Building Maintenance

  • Manage the relationship with external facilities provider.
  • Include additional services when required when renegotiating the contract.
  • In conjunction with third party suppliers ensure all basic building maintenance work is dealt with in a timely and satisfactory manner.
  • Maintain records for planned and preventative maintenance.
  • Review all costs against contract and budgets.
  • Arrange for disposal of ad-hoc waste such as shredding and WEEE waste removal.

Other responsibilities

  • General purchases related to facility management
  • Fixed assets inventory.
  • Management of outsourced services.
  • Monthly reporting on facilities costs and deviations and other facility issues.
  • Support any facilities related projects.( if requested)
  • Assist and support in the car fleet management activities

Qualifications

  • Vocational Training in Administrative Management; Administrative Services; Administration & Finance

Knowledge, Skills & Experience

  • At least 2 years of experience in Facilities Management/Co-ordination
  • At least 2 years of experience in Facilities Management/Co-ordination
  • Excellent interpersonal, communication & listening skills
  • Ability to multitask, priorities tasks and remain calm under pressure, hands on mentality
  • Ability to work to deadlines.
  • Display tact and diplomacy
  • Attention to deal.
  • Confident and reliable manner
  • Proficient in use of MS office - Word, Excel
  • English level - B2